We take the protection of personal data and therefore your privacy very seriously. We would like to take this opportunity to explain how we protect your data and what it means for you when you use our personalized services. In order to ensure the greatest possible protection of your privacy, it goes without saying that we comply with all current and future legal provisions on data protection.
DVKG Deutsche Visa und Konsular Gesellschaft mbH
Friedrichstr. 132
10117 Berlin
Managing Director: Dr. Julius Heintz
E-mail: impressum@dvkg.de
DVKG Deutsche Visa und Konsular Gesellschaft mbH
Data protection officer
Friedrichstr. 132
10117 Berlin
E-mail: datenschutz@dvkg.de
Relevant personal data is information that can be assigned to you individually. Examples include personal details (name, address and other contact details, date and place of birth and nationality), identification data (e.g. ID card data) and authentication data (e.g. signature). In addition, this may also include order data (e.g. payment order) and data from the fulfillment of our contractual obligations and information about your financial situation (e.g. financial proof in the context of a Russia visa).
We process personal data that we receive from you as our customer or from other data subjects as part of our business relationship. In addition, we process - to the extent necessary for the provision of our services - personal data that is legitimately transmitted to us by other companies of DVKG Deutsche Visa und Konsular Gesellschaft mbH (e.g. ÖVKG Visa und Konsular Gesellschaft mbH) or by other third parties (e.g. inviting companies) for one or more specific purposes.
Persons whose personal data is transmitted to DVKG Deutsche Visa und Konsular Gesellschaft mbH by third parties will be sent an electronic notification to the e-mail address provided, stating i) which person has carried out the processing and ii) direct access to the data protection declaration of DVKG Deutsche Visa und Konsular Gesellschaft mbH.
We process personal data in accordance with the statutory provisions, primarily the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG)
1. on the basis of your consent (Art. 6 para. 1a GDPR)
We process personal data that we have received from you for the performance of the contract with you. If you have given us your consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent. Consent to the processing of personal data is given for one or more specific purposes. The consent given can be revoked at any time. This also applies to the revocation of declarations of consent given to us before the GDPR came into force, i.e. before May 25, 2018. The withdrawal of consent only takes effect for the future and does not affect the legality of the data processed until the withdrawal. Please address your revocation to:
DVKG Deutsche Visa und Konsular Gesellschaft mbH
Subject: Revocation
Friedrichstr. 132
10117 Berlin
or by e-mail to: datenschutz@dvkg.de
However, we must point out that orders that are in the application process and are canceled due to revocation of consent cannot be executed any further.
2. for the fulfillment of contractual obligations (Art. 6 para. 1b GDPR)The processing of personal data is carried out for the provision and procurement of consular services as part of the execution of our contracts with our customers or for the implementation of pre-contractual measures that are carried out on request. The purposes of data processing depend primarily on the specific product (e.g. visa application, legalization, A1 application, immigration) and may include, among other things, needs analyses and consultations.
Within DVKG Deutsche Visa und Konsular Gesellschaft mbH, access to your data is granted to those departments that need it to fulfill our contractual obligations. Service providers and vicarious agents employed by us may also receive data for these purposes. These are companies in the categories of consular services (e.g. procurement of invitations, translations), IT services, logistics, printing services, telecommunications, consulting and sales and marketing.
With regard to the transfer of data to recipients outside DVKG Deutsche Visa und Konsular Gesellschaft mbH, as a consular service provider we are obliged to maintain confidentiality about all customer-related data. We only pass on information about our customers if this is required by law or if this is necessary for the fulfillment of the contract. Under these conditions, recipients of personal data may be, for example:
Important note
These recipients use your transmitted data exclusively on their own responsibility and in accordance with the law applicable to them, not unlike in the case of analogous requests. We would like to point out that third countries may often be countries with lower data protection standards than within the EU, for which there is no EU adequacy decision and with which there is no regulation on data processing.
Data is transferred to bodies in countries outside the European Union (so-called third countries) if
We would like to point out that third countries may often be countries with a lower standard of data protection than within the EU, for which there is no EU adequacy decision and with which there is no regulation on processing for handling data.
We process and store your personal data for as long as this is necessary for the fulfillment of our contractual and legal obligations. If the data is no longer required for the fulfillment of contractual or legal obligations, the following deletion concept applies:
DVKG Deutsche Visa und Konsular Gesellschaft mbH
Subject: Deletion of the user account
Friedrichstr. 132
10117 Berlin
or by e-mail an:datenschutz@dvkg.de.
We would like to point out that the deletion of data may be restricted by statutory retention obligations (e.g. §14b para. 1 sentence UStG), which we have to observe. In this case, the data concerned will be blocked, i.e. only used to fulfill legal obligations. In addition, courts, law enforcement authorities or other legally designated authorities may retrieve data or request information on a legal basis.
Every data subject has the following rights if the legal requirements are met:
The restrictions under Sections 34 and 35 BDSG apply to the right to information and the right to erasure. In addition, there is a right of appeal to a data protection supervisory authority (Article 77 GDPR in conjunction with Section 19 BDSG). The supervisory authority responsible for the DVKG is:
Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219
10969 Berlin
You can withdraw your consent to the processing of personal data at any time. This also applies to the revocation of declarations of consent that were given to us before the GDPR came into force, i.e. before May 25, 2018. Please note that the revocation only takes effect for the future. Processing that took place before the withdrawal is not affected.
We do not use fully automated decision-making in accordance with Article 22 GDPR to establish and conduct the business relationship.
The DVKG has taken technical and organizational measures to protect your personal data, in particular against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. These security measures are continuously adapted in line with technological developments. The transmission of personal data between your computer and our server is always encrypted (SSL procedure, Secure Socket Layer).
When you visit our websites, we may arrange for information to be stored on your computer in the form of a "cookie". "Cookies are small text files that are copied from a web server to your hard disk. Cookies contain information that can later be read by a web server in the domain in which the cookie was issued to you. Cookies cannot execute programs or place viruses on your computer.
Only session cookies are used which are necessary to keep your visit consistent, i.e. to ensure that, for example, no new login is required and that your preferences or other information already entered during the application process are retained during the session. In addition, we need session cookies to ensure that a specific service that you have clicked on is assigned to your request.
No tracking cookies, such as Google Analytics, a web analysis service of Google Inc. ("Google"), are used.
You have the option of accepting or rejecting cookies. The majority of web browsers automatically accept cookies. However, you can usually specify in your browser settings that cookies should be rejected. If cookies are rejected, you may no longer be able to use some functions of the website. If cookies are accepted, you can delete the accepted cookies at a later date. If you delete the cookies, all settings controlled by these cookies will be deleted and may not be able to be restored.
Last updated - May 11, 2018
